What is Document Scanning or Digitization ?

 

Introduction: What is Digitization?

Document digitization is the process of converting paper-based documents into digital formats such as PDFs or image files. This transformation begins with document scanning, which is the first and most essential step in going paperless.

By converting physical files into digital assets, businesses can enhance document security, reduce costs, and increase productivity — all while preparing for a more connected, efficient, and eco-friendly future.

How Does Document Scanning Work?

At Network Techlab, we use high-speed scanners and cutting-edge technology to digitize documents of all sizes — from business cards to large blueprints and engineering drawings.

We Scan:

• A0 to A8 documents
• Legal, Fullscape, Books, Mechanical Drawing
• Maps, Blueprints, and more

Key Scanning Options:

• Color, B/W, or Greyscale
• Single-sided or duplex detection
• OCR-enabled PDFs (searchable documents)
• On-site or Off-site scanning (your choice)

Benefits of Document Digitization

1. Increased Productivity

Finding a physical file can take up to 10 minutes per employee. Digitized files can be searched and accessed in seconds, helping teams collaborate faster and serve customers better.

2. Cost Efficiency

Reduce:

• Printing costs
• Paper storage expenses
• Equipment maintenance
• Physical storage space

Digitization helps you cut costs and redirect your budget toward growth-focused activities.

3. Easy Access from Anywhere

With cloud storage or a DMS, employees can securely access documents anytime, anywhere, using any device — even from home or on the go.

4. Enhanced Information Preservation

Paper deteriorates over time. Digital files are future-proof, ensuring your critical business data is preserved and protected.

5. Disaster Recovery

Digitized documents are safe from fire, floods, or theft. Whether stored on the cloud or a local DMS, your data remains secure and retrievable, even during unforeseen events.

6. Saves Office Space

Digitization helps businesses reclaim valuable office space by eliminating bulky filing cabinets and reducing off-site document storage costs.

7. Environmentally Friendly

Go green by reducing unnecessary printing and paper usage. Document digitization supports sustainable, eco-conscious operations.

8. Improved Security & Access Control

With digital document management, you can:

• Set user-based access permissions
• Track document activity
• Prevent unauthorized edits or deletions

This helps maintain data integrity and compliance.

Why Choose NTIPL for Document Digitization?

At Network Techlab (India) Limited., we combine cutting-edge scanning hardware, expert services, and intelligent document management systems to deliver secure, fast, and reliable digitization.

We also partner with Canon to offer Therefore™, a scalable document management solution that integrates with multifunction printers (MFPs) to streamline your entire document workflow.